Heylo makes it easy to host virtual events by allowing every event to include a video link. This feature ensures a smooth and secure experience for both hosts and attendees. Here’s a detailed guide on how to use and manage video links for your virtual events on Heylo.
Hosting Virtual Events with a Video Link on Heylo
When creating an event on Heylo, add a video link (or a physical location) directly to the event details. This link will be the virtual meeting point for your attendees. It can be a link to any video conferencing platform you prefer, such as Zoom, Google Meet, Microsoft Teams, or any other service that supports a shareable link.
Controlling Video Link
Event hosts and admins control whether the video link is visible to attendees. The visibility can be edited
- Visible: By default, the link is shown to all registered attendees on the event page.
- Hidden: Hosts can toggle off visibility in the event settings if they don’t want the link to appear to non-registered attendees.
This flexibility helps reduce spam, protects recurring or reusable links, and gives hosts peace of mind.
How to Update the Video Link
If you need to change the video link before the event:
- Navigate to the Event: Access your event on Heylo.
- Edit Event Details: Navigate to the event details section where you initially added the video link.
- Update the Link: Replace the old link with the new one.
- Save Changes: Ensure you save the changes to update the event details.
Tips for a Smooth Virtual Event
- Test the Link: Before your event, test the video link to ensure it works properly and that there are no issues with access.
- Communicate with Attendees: Remind your attendees using Announcements or Event Chat.
- Provide Clear Instructions: Include any necessary instructions for using the video conferencing platform in your event details on Heylo or in a pre-event communication.
By following these guidelines, you can ensure a secure and efficient virtual event experience for all your attendees on Heylo.